In the world of business, change is inevitable. Sometimes, this means that firms merge, or lawyers move to different firms. When this happens, it’s important to communicate the change to your clients in a clear and concise way. A well-written letter to clients about changing firms can help to maintain relationships and ensure a smooth transition.
In this blog post, I’ll share some strategies for writing a letter to clients about changing firms. I’ll also provide some sample language that you can use to get started. I’ve been writing for over 10 years, and I’ve helped many businesses communicate complex changes to their clients. I understand the importance of getting the tone and language just right, and I’m confident that I can help you write a letter that will be well-received by your clients.
I believe that a letter to clients about changing firms should be personal, informative, and reassuring. It should be clear what is changing and why, and it should provide clients with all the information they need to make a decision about whether to continue working with the firm. I also think it’s important to express your appreciation for your clients’ business and to let them know that you’re committed to providing them with the same high level of service that they’ve come to expect.
Sample of a Letter to Clients about Changing Firms
[Your Name]
[Your Address]
[City, Postal Code]
[Email Address]
[Phone Number]
[Date]
[Client Name]
[Client Address]
[City, Postal Code]
Dear [Client Name],
I hope this letter finds you well. I am writing to inform you of my decision to transition to a new firm, [New Firm Name], effective [Date].
During my time at [Current Firm Name], I have valued the opportunity to work with you and your esteemed organization. I am grateful for the trust and support you have placed in me.
My decision to move on was not made lightly. However, I believe that this transition will allow me to pursue new opportunities and challenges that align with my long-term career aspirations.
I want to assure you that I remain committed to providing you with the same high level of service during this transition. I will continue to handle your matters with the utmost care and attention.
To ensure a smooth transition, I will be working closely with my colleagues at [New Firm Name] to ensure that all ongoing projects are completed seamlessly. I will also be available to answer any questions or concerns you may have.
I would like to express my sincere gratitude for the opportunity to serve you. I wish you and your organization all the best in the future.
Sincerely,
[Your Signature]
[Your Typed Name]
FAQs about aLetter to Clients about Changing Firms
1. What should I include in a letter to clients about changing firms?
In your letter, you should include the following information:
- The date you are changing firms.
- The name of your new firm.
- Your new contact information.
- A brief explanation of why you are changing firms.
- A statement of your commitment to continuing to provide excellent service to your clients.
2. How should I word my letter?
Your letter should be professional and courteous. It should be clear and concise, and it should avoid using jargon or technical terms. You should also proofread your letter carefully before sending it to your clients.
3. When should I send my letter?
You should send your letter to your clients as soon as possible after you have decided to change firms. This will give them time to adjust to the change and to make any necessary arrangements.
4. What if I have clients who are reluctant to follow me to my new firm?
If you have clients who are reluctant to follow you to your new firm, you should try to understand their concerns. You may be able to address their concerns by providing them with more information about your new firm or by offering them a special incentive to stay with you.
5. What if I have clients who are under contract?
If you have clients who are under contract, you should check your contract to see if there are any restrictions on changing firms. If there are no restrictions, you should notify your clients of your change of firm as soon as possible. You should also be prepared to answer any questions that they may have about the change.
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