Disengagement Letter Attorney to Client

A disengagement letter is a formal document an attorney sends to a client to end their professional relationship. This letter explains why the relationship is ending, outlines next steps, and addresses important details like fees and file transfer.

Writing a disengagement letter can be tricky. That’s why we’re here to help. This article provides examples of disengagement letters. These samples can guide you in creating your own letter.

Use our letter templates as a starting point. Customize them to fit your specific situation. With these tools, writing a disengagement letter is easier.

Subject: Termination of Legal Representation

Dear [Client’s Name],

This letter formally notifies you of the termination of our attorney-client relationship effective [date]. Despite our best efforts to provide diligent legal counsel, we have encountered circumstances that necessitate the conclusion of our representation.

We understand that this decision may be unexpected. To ensure a seamless transition, we will provide you with a detailed accounting of all fees, costs, and disbursements incurred to date. Additionally, we will promptly return all original documents and property belonging to you.

We recommend that you seek alternative legal counsel to protect your interests in this matter. Please don’t hesitate to contact us if you have any questions or require further clarification.

Sincerely,

[Attorney’s Name]

[Law Firm Name]

[Bar Number]

Understanding the Premise

A disengagement letter, a formal missive from attorney to client, signals the termination of a professional relationship. This epistolary artifact demands precision, tact, and a comprehensive understanding of legal ethics. Crafting such a document requires meticulous attention to detail and a clear articulation of the reasons for disengagement.

Structuring the Letter

A well-structured disengagement letter is essential for maintaining professionalism and protecting the attorney’s interests. The letter should commence with a clear and concise statement of the termination. Subsequent paragraphs should elucidate the reasons for disengagement, outlining specific circumstances that necessitate the dissolution of the attorney-client relationship.

Addressing Client Concerns

Anticipating and addressing potential client concerns is paramount. Reassure the client that their interests remain a priority, even as the professional relationship concludes. Provide clear instructions for transferring the case to new counsel and offer assistance during the transition period.

Financial Matters

A detailed accounting of fees, costs, and disbursements is indispensable. Clearly outline the client’s financial obligations and provide payment options. Adhere to ethical guidelines regarding fee retention and disbursement.

Document Transfer

Specify the procedures for returning original documents and property belonging to the client. Ensure that the client understands their rights to access and retrieve their files.

Concluding with Professionalism

Conclude the letter with a professional and courteous closing. Express gratitude for the opportunity to represent the client, while maintaining a firm stance on the termination. Offer contact information for any inquiries or necessary correspondence.

Ethical Considerations

Disengagement letters must adhere to ethical guidelines governing attorney-client relationships. Prioritize client interests, avoid disparaging remarks about opposing counsel, and maintain confidentiality. Seek guidance from relevant bar associations if uncertainties arise.

Post-Disengagement Protocol

Outline the steps to be taken after the effective date of disengagement. Inform the client of any necessary notifications to third parties, such as courts or opposing counsel. Provide clear instructions for future communication and case management.

Disengagement letters can be complex legal documents. Attorneys often encounter questions from clients about the process. Here are some common inquiries.

What Should Be Included in a Disengagement Letter?

A disengagement letter should clearly state the termination of the attorney-client relationship, the effective date, and the reasons for the decision. It should also outline procedures for transferring the case, handling client files, and addressing financial matters.

How Do I Explain the Reasons for Disengagement?

When explaining the reasons for disengagement, be clear and concise. Avoid making accusatory or inflammatory statements. Focus on objective facts and circumstances that necessitate the termination of the relationship. Maintain a professional tone throughout the letter.

What Happens to My Case After Disengagement?

After disengagement, it’s crucial to secure new legal representation promptly. The attorney should provide guidance on transferring the case and offer assistance in finding qualified counsel. The client should take immediate steps to protect their legal interests.

What About Unpaid Legal Fees?

If unpaid legal fees are owed, the disengagement letter should clearly outline the amount due and payment options. The attorney may retain client files until payment is received, as permitted by applicable laws and ethical rules.

Can I Change My Mind After Sending a Disengagement Letter?

While it’s possible to reconsider a decision to terminate the attorney-client relationship, it’s generally advisable to avoid sending a disengagement letter impulsively. If circumstances change, open communication with the attorney is essential to discuss the situation and explore alternative options.